If the media, bloggers or anyone else come to your website looking for the navigational button that will give them all the background information about your company, what will they find?

If you’re trying to be  clever and call that part of your website an “asset library” or “company press club,” visitors will find utter confusion, says publicity expert Marcia Yudkin. In this week’s issue of her ezine, Marketing Minute, Marcia correctly points out that an organization’s attempt to be creative can backfire.

She says she found one company that called its online media room an “asset library,” a phrase that stonewalls the visitor. She Googled “asset library” and discovered that other companies are using it, too. She also found a company that calls its online media room a “company press club.”

“Press Club implies a clique of media followers who clink glasses with each other,” she said.

What should you call it?

So what SHOULD you call that part of your website that helps the media and other  visitors find your bio, photos, background material, press releases and contact information?

I like “Press Room,” which is what I use, or “For the Media.” ”Media Kit” is OK, too, although a media kit can sometimes be part of an online press room. ”Media Room” is OK but some people don’t like it because they think it sounds too much like a home entertainment center.

If you REALLY want people to click on that navigational button, you can call it “For the Media Only.”

Yikes! I  just noticed my online press room is horribly out of date. I need to add links to my profiles on Facebook, LinkedIn, Twitter and YouTube, as well as information about my new company, My Social Media Solution.   (See “Special Report #22: How to Create an Online Media Room and Keep the Media Coming Back.”)

  
What do you call it?

What do you call that part of your website designed spcifically for journalists, bloggers, or anyone else who wants background information? What names have you found that are too confusing?

And how long has it been since you visited your own Press Room? How much of the content there needs to be updated?

I’d also love to hear your comments about features in your own online press room that have proven helpful to the media and other visitors.

If you’re looking for publicity from bloggers or traditional media but can’t think of an idea to pitch to them, here’s a quick way to find several. 

Longtime Publicity Hound Norman Lieberman reminded me about this yesterday when he emailed me to see if I had a list of questions that Publicity Hounds can ask themselves, designed to uncover nuggets of information that are possible story ideas.

I gave Norm two resources. The first is my “Story Idea Tickler List,” part of the handouts for my “Savvy Media Relations” workshop: 

1. What’s new or unique about your business?
      
2. What do you offer that your competitors don’t?                                                   
         
3. How do you help people solve problems, save time or save money?
       
4. What business mistakes have you made that you learned from?
      
5. What new trends have you spotted in your industry?
      
6. Is there a social or political issue you feel strongly about? (Write an opinion column, letter to the editor or blog post.) 
       
7. Are you sponsoring a contest or an award?
       
8. Can you piggyback your topic off a holiday or anniversary?
       
9. How are you using technology in your business?
       
10. Do you have any good visuals that tie into your story idea for television?
        
11. What about your personal life? (Hobbies, travels, food, clothing, etc.)
        
12. Have you formed an interesting partnership or alliance?
        
13. What how-to articles could you write?
             
14. What topics are good fodder for a tip sheet? (9 tips for….)
        
15. On what radio talk shows would you be a good fit and what’s the hot story of the day that ties into your expertise?
        
16. Are you the local angle to a national or regional story?
           
17. How are you using social media in your business? 
       
18. How can you piggyback onto celebrity news? For example, here are 10 ways to generate publicity from the Tiger Woods mess and here’s how Connie Dieken, a Cleveland TV personality and media trainer, got publicity by piggybacking onto celebrity outbursts.
       
19. Do you have an interesting  stand-alone photo you can offer the media? Newspapers and magazines often use these photos as fillers.

If those aren’t enough, you can check out the free sample chapter of my ebook, “How to be a Kick-butt Publicity Hound” where you’ll find more ideas, and a fuller explanation of some of the ideas listed above. 

What ideas have you pitched recently that other Publicity Hounds could also use? Share them here.

If you can’t afford your own photographer, or you take lousy photos, or you hate creating graphics, use a stock photo service to enhance everything from press releases to media kits in a PR campaign.

Royalty-free stock images can save you a lot of time and money trying to generate graphics on your own. Royalty-free means you can use the downloaded images forever and not have to worry about infringement issues.

Shutterstock has given me a complimentary subscription so I can try their service, and their photos come in handy at this blog. They’ve helped me compile this list of 13 ways you can use stock image photos in a PR campaign.

1. Blogs. Many bloggers are missing the opportunity to dress up their posts and make their blogs more attractive. Regardless of what topic I write about, I can usually find a stock image to accompany it.  
       
2. Ezines and print newsletters. Stock photos and illustrations can enhance articles in company newsletters and ezines. Now that so many ezine publishers produce HTML newsletters, stock images come in handy.
         
3. Press releases. Most press release distribution services allow customers to upload several images at no extra charge. If the headline doesn’t call attention to your release, the stock photo just might. Adding editorial stock images of premier events such as concerts or sports competitions can add weight and influence to a related press release, blog post or ezine article.
       
4. Presentations. Whether you’re submitting a proposal for a client, or you’re a speaker who’s presenting to an audience, compelling stock images used to illustrate business presentations can help capture the attention of your audience. Highlight key points with photos and illustrations in PowerPoint. 
       
5. Reports. Stock photos are a great way to add excitement to client reports and reinforce your accomplishments.
       
6. White Papers. White Papers often cry out for colorful stock imagery to break up text and hold readers’ attention. 
        
7. Media kits. Including stock photos and illustrations when designing a media kit or media kit inserts to add extra visual appeal. 
       
8. Event invitations and posters. Stock photos and illustrations allow PR professionals to create attractive event invitations. Stock images can also help create just the right mood for the event itself. Simply enlarge them to poster size and place them throughout the event location.  
       
9. Social media. Use them to enliven your your social media presence on sites such as Facebook, Twitter (Twitpic), Wikipedia, and more.  
       
10. Search engine optimization. By properly tagging a stock image within a release, blog or website, you can raise your site’s rankings. PR clients will appreciate the added value as well as your SEO savvy.
        
11. Your own website. Stock photos and illustrations are a great way to demonstrate creative flair and generate interest in your website, or your PR client’s.
        
12. Advertising.  If you’re buying an ad, a good stock photo can come in handy.
        
13. For the media. Offer stock photos to journalists if they’re coving a story about you, and the photos are a good tie-in. Sure,  the media have access to their own stock photos, but Rule #1 when working with the media is “Be helpful.” 

My ebook How to Use Photos & Graphics in Your Publicity Campaign offers thousands of helpful tips on how to  incorporate images into your publicity efforts.  

Cheryl Muskus of Oak Creek, WI, writes:

“I’m the owner of  The CarmelRose, a floral shop, and I’m looking for ways to generate publicity in a very competitive market.

“Even though our industry is hurt to a large extent when obituaries state ‘in lieu of flowers, the family suggests donations to…,” we’re trying to form relationships with local funeral homes so they can refer us to families that are buying flowers for the funeral.  I’d also like to target the local corporate market because revenues from local businesses that need floral arrangements can be significant.

“What ideas to your Hounds have for events I can sponsor at the shop or elsewhere, story ideas I can pitch to the local media, press releases I can write, photos I can offer the local media, opportunities for getting onto local TV, and joint venture partnerships I can form with other businesses? 

“Also, suggestions for using social media would be appreciated.”

Occasionally, I’ll get a call from somebody who thinks it might be “fun and interesting” to be in the world of PR, or a publicist. But they don’t want to go back to college and spend more than $50,000 on a degree in PR or communications.

So they ask me what the best way is to break into the business. I suggest they follow the same people I follow:

—BL Ochman and her whatsnext blog

—David Meerman Scott

—Book marketing guru John Kremer and his excellent blog and weekly ezine

—Anything published at the Bulldog Reporter site, particularly its Journalists Speak Out interview series. 

I’m adding Gaetan Giannini Jr.’s new book, “Marketing Public Relations: A Marketer’s Approach to Public Relations and Social Media” (Prentice Hall, $93.33) to my list. Several years ago, Giannini, business department chair at Cedar Crest College in Allentown, Pa., seached for a public relations textbook tailored to marketing students, instead of communications or journalism students.  When he couldn’t find what he was looking for, he decided to write one.

He has had an extensive marketing background, having worked for several years in sales and marketing for industrial instrumentation companies before landing at Cedar Crest . In addition to writing a public relations book from a marketer’s perspective, he reveled in the opportunity to write about the burgeoning world of social media, which he claims has been widely ignored by academics.
    
      

PR and social media from a marketing perspective

“Most of the textbooks that were written about Web 2.0 were written on the technical side.  As far as I know, there is not one textbook out there at this point that covers this topic from a marketing perspective,” he said. 

Each chapter begins with a PR success story. They include:

• Dunkin’ Donuts’ Facebook page that boasts more than 825,000 fans.
     
• Ben & Jerry’s “Random Acts of Cone-Ness” campaign. Employees “showed up” in undisclosed locations in three major cities and distributed ice cream in support of the company’s new waffle cone. The story attracted the attention of CNN, ESPN, national and local newspapers, and trade magazines.
          
• Gary Vaynerchuk, a New Jersey liquor store owner who founded Wine Library TV, a “shoot-from-the-hip” Internet video podcast about wine that boasts nearly 100,000 views daily.  Vaynerchuk connects with his audience through frank, honest wine talk to which people can relate.
    

Practical experience for students

What really makes this book a must-read for anyone going into PR or publicity, or for marketing student who want to learn more about PR, are the “chapter objectives” that kick off each chapter and show show students what they should be able to do after reading it, and the three special sections at the end of each chapter. They include:

1. Chapter key terms, which lists words and phrases used in that chapter, with their definition.
     
2. Application Assignments. Students can  complete from one to five assignments that involve more research, reading articles online or finding examples of strategies and tactics they just learned.
      
3. Practice Portfolio. This activity is related to the material covered in the chapter. It allows students to contribute to a marketing public relations portfolio that they can use during their job search. The portfolio can be based on a fictitious company or on a real company that the instructor assigns to them. The student “works” with the company the entire semester. At the end of the chapter on press releases, for example, students are asked to write a backgrounder, fact sheet and two press releases for their company.   

One of the problems with books about social media is that sections can be out of date by the time the ink is dry. Still, this is a valuable book that encourages the student to not just learn it, but do it. My only wish is that it had included informaton about the importance of using keywords in press releases so they are search-engine friendly. 

Don’t let the steep price deter you. There’s three times as much content as you’ll find in most other PR books, and most chapters tackle a topic in-depth, with lots of practical tips.

I loved the chapter on Building a Connector List, and how to determine the types of media that can help you spread your message. I’ll be sharing those tips later this week and excerpting more from the book in the months ahead. (Disclosure: I contributed to the book.)      

While “Marketing Public Relations” is a textbook for mid-level marketing students—one which Giannini will use in his classes this fall and which will be available for general consumption for educational institutions by spring semester—he is quick to note that the content is perfect for any organization that wants ideas and strategies to promote its products and services.

 By the way, I love the press release about the book.

If you’re participating in Make a Difference Day, the annual day of doing good in the U.S., let your local media and bloggers know.

Typical projects. like cleaning up neighborhoods and helping the elderly with repair projects, make great stories for newspapers and magazines, and great visuals for television, particularly if the media are part of the Gannett Company, Inc. which sponsors the event through USA Weekend magazine.  

This year, the event will be Saturday, Oct. 24. 

You can get tips about planning a volunteer project, and register your plans in the Make a Difference DAYtaBANK. This searchable database will help you recruit volunteers and get recognition for your efforts.

Once your project is registered, you become eligible to receive free breakfast for your volunteers from Newman’s Own. A total of 50 projects (one from each state) will be chosen to receive a donation of Newman’s Own Sweet Enough Cereal to feed their volunteers on Make A Difference Day. 

Don’t forget to share your Make a Difference activities with your social media friends and followers:

• Recruit volunteers from your Facebook groups, and Meetup.com.
• You can upload video after the event to Facebook, Twitter and your YouTube channel. 
• Upload photos to photo-sharing sites like Flickr.
• Update your Twitter followers throughout the day.     
• Report on activities before and after the event at your own blog.
• Thank your volunteers through newspaper and magazine letters to the editors and via social networking.

Your projects—and the accompanyhing publicity—don’t necessarily need to be grandiose. If you’re doing something to benefit your local church, for example, try to get a story into the church bulletin. If you’re helping a local nonprofit, offer to write an article for their newsletter.  

If you sell a consumer product or service that would make a great gift for the holidays, this is the perfect time to take advantage of a 25 percent discount to The Gift List, a subscription service that provides pitching tips and contact information for hundreds of media outlets that are planning special gift coverage.  

“This year more than ever, we’ve seen later deadlines at some very large national outlets,” says Amy Bates Stumpf. “And if you haven’t already noticed, the short leads for print outlets, including weekly national publications like People and US Weekly, regional publications, weekly and daily newspapers, are starting to show up online as we talk to editors about their upcoming plans for the holidays.”

Her media lists deliver contacts for national and regional magazines, the top 250 daily newspapers, news wires and syndicates, national television, and national radio, as well as a list for websites and blogs.

Amy says it’s still early for some newspapers and regional publications, which is why you’ll see additions to the list throughout the end of October.  “We’ve also started hearing from our broadcast outlets and will continue to load these as they make the decisions for holiday content.”

She’s offering the discouint for either the Print & Broadcast list or the Web & Blog list because Publicity Hounds might feel like they’ve missed out on the call for early pitches.

One of the best ways to generate publicity from traditional media outlets is to form a relationship with reporters, editors, broadcasters and freelancers.

That’s a critical step that 99 percent of the people miss!

And what a shame. If you know what they’re looking for, how to talk to them, how to help them, and how to stay on their radar screens, you’ll have a huge advantage.

When I worked as a reporter and editor for 22 years, I was able to tell within about 15 seconds if somebody pitching a story idea was genuinely concerned about helping me, or if their Number One goal was to simply generate free publicity.

If you’re meeting reporters face to face, or pitching an idea by phone or email, nine magic phrases can help you build a relationship with them. This video, created with a cool program called Animoto, explains all about the phrases I loved to hear when I was speaking with somebody who was either pitching a story idea to me, or wanted to get to know me better and genuinely help. It also explains one opportunity to meet journalists face to face.

What other phrases do you use when talking to journalists to help build the relationship?

If you’re new to blogging, or you’ve been blogging for awhile but sometimes find yourself struggling for something to write about, here are nine ideas to get you writing quickly:

1. Take a poll.  Using a free tool like Survey Monkey, you can poll your readers on a fun, controversial or hot topic.  You will, of course, write another blog post sharing results of the poll. For blog polls, the quickest and easiest thing to do is use a widget.  You can get one at PollDaddy.com (they have a WordPress plugin) or you can use the WordPress survey plugin to put a poll inside a blog post.

2. Use Google Alerts.  Create alerts for your topics at Google.com/alerts. Google will email you as often as you wish with great content that ties into your topic.

3. Create Top 10 lists.  Letterman made these famous.  Readers love them!

4. Create a video.  Video is hot, hot, hot and it will pull traffic like crazy. Here’s one I created on how to get your consumer product into holiday gift sections. If you’re intimidated by video, let Mike Stewart help.

5. Comment on somebody else’s video which you can also post to your blog.  You’ll find millions of videos at YouTube. I blogged about this video that shows Peggy Noonan, a conservative columnist for the Wall Street Journal, and Mark Murphy, a strategist during John McCain’s 2000 campaign for president, who were caught criticizing McCain’s choice of Sarah Palin for vice president.  It happened during a panel discussion on the set of MSNBC, where Murphy is a commenator.

6. Report on interesting conversatons on Twitter.  I frequently blog about discussions I have with my Twitter followers, how we help each other, and how Twitter is a fabulous tool for publicity, if you use it correctly.  I use screenshots, too, to dress up the blog post. (Caution: Don’t let Twitter and Facebook steal you away from your blog.)

7. Find content at Digg.com. Use the search box at this social bookmarking site to find interesting content on a specific topic. You can guage the popularity of the topic by how many Diggs it has received.    

8. Share humorous content.  Funny photos, jokes and videos—particularly those that ties into your topic—are a nice break from the serious stuff.

9. Recycle content from other sources.  If you’re a speaker, extract content from your handouts.  If you’re an author, excerpt from your book.  I frequently cut and paste helpful comments I post to other blogs, like the comment you’re reading, and turn it into a post at this blog. I wrote seven of these nine tips this morning for the Blogging Made Easy post I read at the Salon.com blog. (It’s the second comment.)

How do you find interesting content for your blog?

(Shutterstock photo)

Lots of books on PR dole out advice on how to generate publicity, but few encourage the reader to take the next step needed to reach a particular goal.

Power Up with PR—A publicity guide for artists by Jackie Abramian does just that. The 105-page softcover book (ArtNetworkPress, $14.95) is packed with information on how artists can claim their share of publicity in traditional media. 

Except for a short section on blogging, you won’t find anything on how to promote yourself in social media. If you’re after publicity in newspapers, magazines, and on TV and radio, however, this book shows you how to get it.   

On Pages 92 and 93, the author gives examples of four main PR goals, and the four steps necessary to reach each one of them.

Goal #1: Exhibit in local galleries

1: Research local galleries, including studying their websites and visiting their galleries.

2:  Include local galleries on your mailing list.

3: Contact local galleries to enquire about an exhibit.

4: Hold an Open Studio to introduce galleries to your work.
         
        
Goal #2: Get a media review of your exhibit.

1. Write a catchy press release.

2. Decide on a great visual.

3. Send to media and follow up.

4. Ask an art editor to review your exhibit.

    
Goal #3: Publish one of your artworks in a local newspaper or magazine, with a caption that includes title, medium and price.

1. Find local publications with art features.

2. Submit your best visuals with captions.

3. Follow up with the editor to pitch your art.

4. Ask if they would use your artwork for the cover. (This is gutsy, but it might work! You never know when plans for another cover photo have fallen apart.)

          
Goal #4: Reach national media

1. Research appropriate out-of-state galleries to contact.

2. Submit artwork for review to 10 such galleries.

3. Let local and distant media know about your shows.

4. Use the one show you receive to get more shows.

The author then gives artists a “fill in the blanks” page where they can list their annual PR goals and steps needed to meet them.

The book also features stories about other artists’ media successes, charts to help track of media contacts, examples of press releases that will help you write your own, information on how to compile a targeted media list, and more than 300 national media contacts.

Jackie and her husband own Haley Farm Art Gallery in Kittery, Me. As a PR and marketing consultant, she conducts seminars for artists and entrepreneurs. She has created successful media strategies for national and global organizations, as well as for individual artists.

In the resources section, Abramian mentioned my free email course on how to write press releases, as well as my free publicity newsletter, The Publicity Hound’s Tips of the Week.  (Also see How Artists Can Sell More Artwork through Online and Offline Publicity.)