If you’ feel like you can’t do it all, start pushing the monkey off your back by delegating some of your work—particularly the stuff you hate doing—to an assistant.

A good virtual assistant and other subcontractors can free you up to concentrate on the strategies and tasks that bring in the money.

But knowing where to look, understanding the kinds of work you can delegate to an assistant, and working in tandem with an assistant so you aren’t stepping on each other’s toes, can be confusing.

Here are my top five tips for outsourcing:

1. Ask for referrals.

Ask business friends and your social media connections for referrals.  LinkedIn is an excellent resource. Do this before you follow Tip #2. 
    
2. Use the outsourcing sites.
  
VWorker and ODesk are great, but you have to spend a lot of time sorting through bids, portfolios and other details, then communicating back and forth via email until your project is completed. 
   
3. Check references

When you find an ideal assistant, check references!  If you’re looking for someone to help with PR or write press releases, checking refernces is imperative because those tasks require special skills. Ask to see samples of their work. When checking references, ask about the person’s weaknesses as well as strengths.
   
4. Ask your assistant for suggestions

Give your assistants the freedom to suggest other types of work they can do for you. My assistant, Christine Buffaloe of Serenity Virtual Assistant Services, often suggests that I delegate tasks she KNOWS I hate doing.  And she shares with me tasks she has done for other clients.

5. Listen to Charlie Cook’s series of interviews on hiring assistants.

If you need more guidance on hiring an assistant, take advantage of Charlie Cook’s free series of interviews with 10 of the top experts who will reveal their practical insights on how they achieved their BIGGEST dreams through outsourcing and delegation. You’ll hear hundreds of tips you can start using immediately. It starts next week. Many of these luminaries charge $30-$20K for keynote speeches, but you can listen to the entire series of interviews for free by signing up here.

What tips can you share about hiring and working with an assistant? What pitfalls should people avoid? What horrible tasks have you been able to delegate to an assistant?

News is breaking all around you.

Here are 6 tips on how to generate publicity from breaking news.

Update: We’ll be discussing these tips and many others during the webinar “How to Tie Your Story Pitch to Breaking News and Make the Media Interview YOU” tomorrow, Wednesday, July 21.

1. The local angle. If you’re the “local angle” to a national breaking news story, let the media know.  Example: Coffee prices nationwide skyrocket.  You own a coffee bar.  How will you deal with the price increase?  Let your local newspapers and TV stations know. (This blog has an entire sub-category on the local angle.)

The free media leads services that connect journalists with sources can be a valuable tool in your publicity campaign, but only if you know the right way to answer a query and  convince the journalist to call you.

Otherwise, these services—PitchRate.com, Help a Reporter (HARO) and Reporter Connection—can be a huge time suck, particularly if you’re subscribing to all three.

When I wrote yesterday about how to find journalists online and wow ‘em with your pitch, I got an interesting comment from Shelley Hunter:

“I finally unsubscribed from one of the media leads services because I found myself taking the easy way out.  Rather than spending a few minutes each day mining for PR gold, I just waited for the leads to come to me.  I combed through the requests and answered those that fit my criteria.  But like you said, competition is stiff and only once did I get a call back.  At last, it occurred to me that I could have spent all those minutes (that added up to hours) establishing actual connections on my own.  It feels like a slower way to go, but one good connection could lead to others.”

I replied and told her that a lot of the return on investment of time depends on your area of expertise, and how many other competitors are within that niche. Broad topics like small business success, for example, can result in hundreds of responses, and you can be sure journalists won’t be reading all of them closely.

So what’s a frustrated, time-strapped  Publicity Hound to do?
     
    
Media leads services or your own research?

The smart ones will do both. They’ll use these free services AND pan for gold, using the tips I provided in the blog post mentioned above.

Here are guidelines to follow when answering a journalist’s query:

• Keep your response short. Absolutely no longer than one screen of type.  One-half screen of type is preferred.
• Briefly expain what makes you an expert on this topic.
• If you can offer the journalist other sources, say so, but don’t name them or provide contact information unless the journalist asks. And make sure those other sources would agree to be interviewed.
• Can you provide an image to accompany the story? Mention if you have a bar chart, pie chart, map, cartoon or other graphic, but don’t attach it to the email response. If the journalist wants it, he will ask.
• NEVER tell the journalist to “visit my website to learn more about me.”
• If you have a contrarian viewpoint on an issue, say so up front. The media love controversy, and your response will stand out from among all the others.
• Keep your response on topic. If you can’t help the journalist with the topic she’s writing about, don’t offer your expertise on another topic and NEVER respond to a query only to pitch another story idea. Do this, and the reporter will blacklist you.
• If you’re lucky enough to have a virtual assistant, delegate the task of sifting through all these leads.

One alternative to these free services, which can be like drinking from a firehose, is Dan Janal’s PRLeads. For a monthly fee, Dan will send you only the queries that tie into your area of experitse. 
       
      
Share your own experiences
     
What kinds of responses have you gotten from journalists using any of these services?  What media outlets covered your story as a result of responding to a journalist’s query? What tips do you have to share on how to answer a query? Or is your time better spent building strong relationships with journalists one on one?

Weigh in here.

The next time you want publicity, do two things that 99 percent of the other people who want publicity fail to do.  
    
First, vow that you won’t use the “spray and pray” technique.  That is, spraying the same one-size-fits-all pitch or press release to dozens or even hundreds of journalists, and then praying they’ll call you. 
    
Second, target a short list of journalists.  And then find out all you can about them before delivering your customized pitch.  It’s easy, actually, because journalists are leaving clues EVERYWHERE online about the kinds of stories they think are important, the kinds of expert sources they’re looking for, and how to contact them. 
    
Think of it as a treasure hunt.  Do it right and you could strike gold.  Here are six places to look for those valuable nuggets, which I shared during the webinar “How to REALLY Use Publicity as an Online Marketing Channel and Zig When Everyone Else is Zagging.”
     
    
1. Find out if the journalist blogs

Some journalists blog as part of their job.  Others blog on the side because they’re passionate about a topic. 

I wrote about how I picked up all sorts of valuable clues by spending a little time reading the blog written by Deborah Kotz, senior health writer for U.S. News & World Report. 
    
I learned, for example, that she’s a penny-pincher and hates bottled water. I also learned that two years ago, she thought about her risk of staying on birth control pills until she reaches menopause, and lamented the dearth of research on the long-term use of contraceptives by women.
   
If I had spent a few hours searching for clues, I’d find a lot more than that.  But I’d NEVER find that kind of personal information in those expensive media directories.  Here’s why this kind of research is so valuable. 
    
If you sell a product or service, or promote a cause or issue, related to women’s health, Deborah already has given you dozens of valuable clues at her blog that you can tie to your pitch. Be sure to read the comments at a journalist’s blog, where the journalist often replies and leaves even more clues about topics she thinks are important.  
     
     
2. Look for journalists on Twitter
    
If a blog can provide that much information, imagine what you can learn by following the journalist on Twitter.  Here are seven places to look for reporters, editors, freelancers, broadcasters, radio talk show hosts, TV news anchors and other journalists:

JournalistTweets.com: Allows you to track what journalists are writing about you or your subject.  Includes email alerts.  Also allows you to locate journalists on Twitter by subject interest.  
    
JustTweetIt.com: Features more than 175 reporters and editors. 
    
MediaonTwitter.com: Features thousands of journalists in 11 countries by name, Twitter ID, title/beat and media outlet.  
   
Muckrack.com: Features journalists by beats (world, U.S., politics, business, technology, sports, arts, etc.) and media company. 
    
Listorious.com (U.S.):  Harry Hoover’s list of more than 250 U.S. journalists, including Rachael Maddow, George Stephanopoulos, David Gregory and Terry Moran.  
    
Listorious.com (Canada):  A list of more than two dozen Canadian journalists, compiled by Harry Hoover.

Listorious: Harry Hoover’s list of more than 300 media outlets, including top-tier outlets. 

Follow a journalist who you want to pitch.  But don’t expect journalists to follow you back.  Some aren’t interested in following other people.  They use Twitter primarily to find leads and sources for stories.  Even so, look for gold in their tweets.
     
    
3. Look for journalists on Facebook 
    
Search for journalists by name, or search for the media outlet’s Fan page.  You can also use the search box to search by job title such as “reporter,” “editor” or “freelancer.”  Journalists frequently use Facebook to issue a call for certain types of experts they need to interview, or let their friends know about the types of stories they’re working on.
     
    
4. Pan for gold at their company websites 
    
Many newspapers and magazines have online versions that include many more articles than can fit into the printed edition.  Some even have videos.  Often, you can leave comments.  One annoying feature of many of these sites, however, is that you must create an account and log in with a username and password.  But sometimes, it’s worth it.
     
     
5. Read the editor’s column
     
One of the most valuable places to pan for gold in a newspaper or magazine is in the editor’s column.  It provides valuable clues about new features and departments, new freelancers and photographers who are contributing to that issue, trends the publication is seeing, and other information the editor thinks is important. 
    
Editors often write about their personal lives, too.  One smart Publicity Hound I know responded to a column from an editor and ended up in an article in the magazine.  
    
He’s Dr. Robert Kotler, a Beverly Hills cosmetic surgeon, who was reading a copy of American Way, the in-flight magazine published by American Airlines.  In the May 1, 2009 issue, executive editor Adam Pitluk wrote about how his circle of friends has changed over the years. 
     
“I sent him a letter respectfully taking issue with some of his contentions and offering an alternative personal viewpoint,” Dr. Kotler told me.  “He does not keep long friendships.  I do.  A la my closeness with my fraternity brothers from our days at the University of Wisconsin-Madison (1960-64).”
    
Adam called Dr. Kotler and told him he appreciated the letter.
     
“When I had his ear, I said, ‘You know, l have an idea for a story regarding how patients are coming from abroad to Beverly Hills for cosmetic surgery.  Of course, they should be traveling here on American.  I’ll send you an outline of what I think might be an interesting story for your readership.’” 
    
Dr. Kotler followed up and sent statistics about Beverly Hills as a magnet for cosmetic surgery.  Not long afterward, Adam told Dr. Kotler he’d probably assign the story and a writer. 
    
“And then it happened.  An excellent writer in New York called and interviewed me and Dr. Stuart Linder, another plastic surgeon in Beverly Hills,” Dr. Kotler said.  The article, titled Vacationing for a New You, appeared in the Feb. 15, 2010 issue. 
   
Publicity in inflight magazines is a wonderful way to get in front of business travelers and others with a high disposable income. See “Special Report #29: Fly High with Publicity in the Inflight Magazines.” It includes contact information and pitching tips for more than 50 magazines.   
     
   
6. Subscribe to media leads services

Three free media leads services provide hundreds of leads online, five days a week, from print and broadcast journalists, podcasters, bloggers and others who are looking for specific types of sources. 
    
I don’t consider this “panning for gold” because thousands of other Publicity Hounds subscribe to these services, and the competition is stiff.  Even so, you’d be crazy not to subscribe. 
    
Sifting through all these leads is time-consuming, but you can delegate this task to an assistant, or a VA.  Here are the services where you can subscribe and receive your leads by email: 
     
HelpaReporter.com
     
PitchRate.com 
     
ReporterConnection.com

PRLeads.com is a similar fee-based service that sifts through the journalist queries for you and gives you only those that pertain to your area of expertise. 

Now that you know where to look, grab your pan, and go find some gold!  And when you get publicity, please share it with me.  I’m always looking for success stories for “The Publicity Hound’s tips of the Week,” my weekly ezine, and this blog.

If you’re new to publicity and you don’t know where to start, here’s one of the best places.

Sign up for a free subscription to PitchRate.com, a service that  connects sources with journalists, bloggers and anyone who provides content. 
    
PitchRate was created by Drew Gerber of Press Kit 24/7. I wrote all about here when it first debuted.  I’m mentioning it now because Pitchrate has recently added a free 6-part course as part of its service. It covers:

Part 1: How to stand out from the crowd and brand what’s unique about it.

Part 2: How to make it easy for customers and journalists to find you online.

Part 3: Who wants your expertise? How to position yourself as an expert.

Part 4: How to grab the media’s attention by creating the perfect pitch.

Part 5: How to get to the point and use sound bites.

Part 6: How to maximize your publicity by leveraging the coverage you’re getting to attract more traffic and leads to your website.

Anne Roos of  South Lake Tahoe, CA, writes:

In the last several issues of my newsletter, I’ve been writing about the gold rush that’s about to occur in the world of mobile marketing.

Imagine you’re in San Francisco in 1848, but you’re the only one with a gold-sifting pan.  That’s what mobile marketing is like right now.

• A “click to call” link. StomperMobile students will even get their own 800 number as part of the course.
     
• Widgets that let you use PayPal on your mobile site.
      
• Links to your social media profiles.
     
• Opt-in forms so you can subscribe people to your ezine, or just bring them into your funnel.
     
•  ”Tell a Friend” forms.
    
• I’ve even include a smattering of dog jokes, quotes and videos taken right from my newsletter. (No need to create new content!)

Stay tuned for some cool offers that I’ll throw your way—for mobile subscribers only, of course. 

If you’re hoping to get your product, service, cause or issue onto one of the big TV programs or news shows, whom do you contact?

A producer? Or a guest book booker? Or someone with a title you’ve never heard of?

Help is on the way.

Cision, the company that sells media databases, has a free briefing report that includes pitching tips and contact information for these nine programs:

• 60 Minutes
• ABC Television Network
• CNBC Cable Network
• E! News
• Face the Nation with Bob Schieffer
• FOX News Channel
• NBC Nightly News with Brian Williams
• Real Sports with Bryant Gumbel
• The Tonight Show with Jay Leno

You’ll first have to complete a long opt-in form, but I downloaded the report, and the contact info and other tips are thorough. This is a nice freebie for cash-strapped Publicity Hounds.

If you’re disappointed that “Oprah” isn’t on this list, read the free article I wrote on how to Get on “Oprah” via O Magazine. Also see how to be a TV talk show host’s dream date.

(Shutterstock photo)

If you hate writing press releases and you’d rather hire someone to write one for you, you need to know exactly what the fee includes.

Michelle M. Wicmandy interviewed me for an article on online press releases in the May 2010 issue of Website magazine.

I gave her this list of questions you should ask anyone who you’re hiring:

• Does your price include keyword research?
      
• What is the fee for writing, and is there a separate fee for online distribution?
      
• Is there an additional fee for sending the release to targeted media outlets and bloggers?
      
• How many revisions does the price include?
      
• What’s your turnaround time?
      
• What clients have hired you to write press releases and what are their phone numbers?
      
• Can you tell me about the success stories those clients have had as a result of releases you wrote for them? (If they tell you, call those clients yourself and ask for a reference. Were they satisfied with the release? If not, why not? If yes, what happened as a result of the release?)
      
• What is the fee? (Most reliable services charge $150 and higher for writing a press release.)

You should also ask any company how it judges the success of a release.

The best answer is to measure how many people did something specific that the release tells them to do. In other words, every release should have a call to action.  You can create a unique landing page specifically for that release and then see how much traffic you get, and how many people do something like order tickets, or download a free White Paper, or give you their name and email address in exchange for a tips list. 

You can also create a Google Alert for the headline on your press release and see how many news outlets, bloggers and websites pick up the release.

If you’re looking for reputable companies to write your press releases, check out the publicity resources section at my website. If you’d rather write them yourself, sign up for my free tutorial, 89 Ways to Write Powerful Press Releases.

Almost every Tuesday during the last decade, my readers and I have been sharing our best tips in “The Publicity Hound’s Tips of the Week.”

If it’s Tuesday, and it’s Christmas, the ezine arrives via email on Christmas Day and the other 51 weeks of the year.

On April 16 this year, I’ll published Edition Number 500, and I’m looking for a clever promotion or contest that will engage current readers, create a buzz on the social media sites, and attract new subscribers.

Because I’m knee-deep in three other projects, I’m not even sure I’ll have time to pull this off. But I’d be crazy not to ask my Hounds for help.

What can I do to promote the newsletter, pull in new readers, attract attention for the archived issues, encourage people to submit questions for Help this Hound, and make this a really fun celebration?